Data protection

Privacy Policy for Fellowship Application Process

1. Preliminary Note

As a matter of principle, we process personal data in accordance with the statutory provisions. As a rule, these are the EU General Data Protection Regulation (EU-GDPR). On a case-by-case basis, regulations from special laws may take precedence; this will then be specifically addressed.

1.1. Privacy Policy

Data processing is carried out strictly on the basis of Articles 5, 6, 9, 24 and 32 of the EU-GDPR. This means, among other things:

  • The processing operations are lawful.
  • All employees are obliged to maintain confidentiality.
  • The data will only be processed for the specified purpose.
  • You will be informed of all processing operations

1.2. Disclosure of Data to Third Parties

In principle, we only transfer personal data to third parties if you have consented to the transfer or if it is necessary for processing. We inform you about this in the sections on the individual projects.

2. Responsibility

Responsible for the processing of your personal data is:

Reporters Without Borders
German Section of Reporters Sans Frontières
Postfach 304108
10756 Berlin

Fon: +49 30 60989533 - 0
Fax: +49 30 2021510 - 29

3. Data Protection Officer

If you have any questions or complaints about the processing of personal data, please contact our data protection officer:

Wolfgang Wenk

4. Collection of Data In The Fellowship Application Process

You can send us via E-Mail the information you need to apply for one of our fellowship programs.

4.1. What Data Do We Process?

We process the following categories of data for the processing of applications:

  • Identity Information (Surname, Name, Date of birth, Gender, Passport, ID Card) 
  • Contact details (Address, E-Mail, Telephone number)
  • Social Media Profiles
  • Language skills
  • Professional activity data
  • Information on living and family situation
  • Information on persecution or exile
  • Information on contact persons and references, work samples
  • Press Cards
  • Resume
  • Letter of motivation
  • Contracts completed as part of the scholarship program
  • Planned Projects*

Data categories with * are only collected for the RSF Reporting Fellowships.

4.2. Disclosure of Data to Third Parties

During and after the processing of your application, your data will be passed on to various third parties:

During the application processing of Rest & Resilience Fellowship, your data will be passed on to employees of the taz Panter Foundation. We have concluded a joint responsability agreement in accordance with Art. 26 EU-GDPR. Upon request, you may access a copy of this agreement.

For the Reporting Fellowships, your data will be shared with those funding the fellowships. If we shortlist your application, we will send your application data to our Paris office to arrange for verification of your journalistic activities and background.

During the verification of your request, your data will be passed on to the RSF International Secretariat in Paris and to our local correspondents.

After verification, your data may be shared with the following recipients:

  • Partner organisations
  • The German embassy or consulate in the respective country
  • The human rights office in Berlin

For Fellowsships, addionally:

  • State Office for Migration
  • Travel agencies
  • The Foreign Office and BMI
  • Rest & Resilience Fellowship: DAta is shared with employees of the taz Panter Foundation
  • Reporting Fellowship: Data of the final candidates are shared with the private donors

We ensure that the principles of data protection are observed when passing on data.

4.3. Retention and Deletion

Once the processing of your application has been completed, we generally keep your data for 1 year in case we receive requests from partner organizations (legal basis is Art. 6 I 1 f EU-GDPR, as requests from partner organizations are frequent and it is very time-consuming to process these requests if we have already deleted your documents). If you have consented to be placed on the short list, we will keep your documents for 2 years Legal basis is Art. 6 I 1 a EU-GDPR (your consent). If your application was successful, the retention period is extended by 8 years for those documents for which there is a legal retention period. Other documents will be deleted (destroyed).

If you give us your consent, we will pass on your data to partner organizations from which we are asked for recommendations from human rights defenders and journalists.

5. Your Rights

Subject to the statutory restrictions, you have the rights listed below. To facilitate the exercise of these rights, you are informed that a corresponding application by you does not require a specific form and can therefore also be made electronically (in particular by e-mail):

  • You can ask the data controller for information about the personal data concerning you.
  • You may request the correction of inaccurate personal data concerning you by the data controller.
  • You may request the deletion of personal data concerning you by the data controller.
  • You may request the restriction of further processing of personal data concerning you by the controller(s).

If services that process personal data have been integrated with your consent, you have the right to object to the processing.

You may obtain from the controller(s) the personal data concerning you that you have provided for the first purpose mentioned above in a structured, commonly used and machine-readable format, and to transmit this data to another person without hindrance from the controller(s) to whom the personal data has been provided.

Furthermore, you have the right to lodge a complaint with a supervisory authority responsible for data protection regarding the handling of your data by the data controller. To facilitate the exercise of this right, please note that the supervisory authority responsible for the registered office of the controller can be contacted at the following address:

Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219

D-10969 Berlin

Phone: +49 (0)30 13889-0
Fax: +49 (0)30 2155050